Fire Extinguishers
&
5 Year Fire Sprinkler
Mission Bay
Storm Drains
Asset
Data Capture
& Safety
Plan
1835 Owens St.
Building Assets
New Building
Turnover Matrix
Thermal Imaging -
ESP
Maximo Users Group
Overhead for 3 analysts, 1 temp admin assist . EZmax: $60K
Maximo: $120K, Consultant: $50K
Maximo 7.6 Upgrade: $50K
Created Inspection Process - Offline
Trained Fire and Life Safety team
Created process for 6 year and 12 year bottle inspections, testing, and replacements
Created procedure
Set up preventive maintenance schedules in Maximo
per building
Added assets into Maximo
Created procedure per EHS recommendations
Created route and scheduled seasonal preventive maintenance for Grounds team.
Built out attributes for each asset classification
Created document of requirements for building
turnover
Contacted building contractors and CP to establish process
Identified over 200 assets
Scheduled preventive maintenance
Barcodes
3 year program, currently in 2nd year, 30% complete
Confirm and capture assets
Add photos and specifications
Lockout/tagout
Training scheduled
Procedure created
Pilot completed
PMs scheduled, 3 year, per building
Training materials - Notification Video and Newsletters
Developed offline mode in EZMax
Refreshed each group on current and new functions and protocol
Hosted this year's conference at
Mission Bay
HVAC trouble call dashboard - annual review
Annual Housing Preventive Maintenance Estimate
Various Reports for PM, Work Order, and Costs Oversight for Housing
Tableau Dashboard Pilot
PM Labor Resource Tool
Assisted Storehouse with Maximo setup
Challenges and Countermeasures
Deferred Projects
Mission Bay sewer maintenance
Switchgear and primary switch assets
Condition-based PMs
Challenges
TIME:
Day-to-day technical maintenance
Training, setup of new employees
Troubleshooting
Detailed PM schedule maintenance
Incoming flow of new project requests
PRIORITY CHANGES:
Reordered priorities as new needs revealed themselves across the year, e.g. New Building Turnover Matrix, asset classification specification development.
NEW PROJECT REQUESTS:
For 2018, we'll be implementing a formalized process to help maintain customer visibility.
Countermeasures
Committed to 7 primary projects for 2017
Completed 8, significantly advanced 2
Completed multiple secondary projects
Preventive Maintenance Metrics
Asset identification
Create procedures
Schedule PMs
Sprinkler head inspection PMs already in progress
Asset identification and collection
Create procedures
Schedule PMs
Meet with certified engineers and EHS
Asset collection
Create any additional procedures, if needed
Schedule PMs
Barcoding of assets
Capture currently underway
Asset data and safety plans to be uploaded into Maximo as each classification is completed.
PM visual forecast generated for each team
Enables long term planning to balance workload
Allows custodial leads to easily assign work, change work order statuses, and add labor hours
Real time custodial event set up calendar, direct connection from Maximo
Currently in development and scheduled to go live end of April
Primary focus starting 3/1/18