Copy of KoM Management

Collaboration

Consortium

Empowering local and regional authorities' clean energy transition capacities through digitalization and networking

KoM LEADnet

Administrative Management

Óscar Pretel

Barcelona 24-25 february 2026

Contractual documents - GA & CA

Annex 1 - Description of the Action
Annex 2 - Estimated Budget
Annex 3 - Accessions Forms– Accession of beneficiaries to the GA
Annex 4 - Model Financial Statements
Annex 5 - Model Certificate on the Financial Statements (CFS)
Annex 6 - Model Certificate on the Methodology

Form of grant: Actual Costs

Main reference for assessing correct implementation: all reporting and claims must align with this annex.

Any change in work package allocation or budget distribution requires a formal amendment.

Highlights

Grant Agreement (GA) signed

95% EU co-financing of eligible costs
Financial reporting based on real incurred costs
7% flat rate for indirect costs
Subject to technical and financial control by CINEA

Consortium Agreement (CA)

Agreement among the project partners
All partners have signed

Grant

Obligations

Obligations and roles - GA

Coordinator - CIMNE

Roles

Accountable
Intermediary with CINEA
Responsible for supplying documents and information
Request (in time) changes to the documents

Oversee implementation
Project evaluation
Process payments
Provide advice
(technical, financial and contractual)

Project adviser & Financial Officer

Co-beneficiaries

Accountable for the proper performance of planned work
Reporting to the coordinator

(M9 and final stage)

>> Technical responsibility:
→ All beneficiaries. Each Work Package leader must provide progress updates and evidence of implementation.
>> Formal responsibility towards CINEA:
→ The Coordinator (official submission).

Technical Progress Report at Month 9

Technical Progress Report at Month 9 (Sep-26)

Reporting of impacts through the LIFE KPI webtool

>>> Technical responsibility:
→ Primarily the pilot regions and partners involved in the development and implementation of CET plans.

>>> Formal responsibility towards CINEA:
→ The Coordinator.

Obligations and roles - GA

This deliverable is under the Communication WP 4.

>>> Technical responsibility:
→ WP4 Leader, with contributions from all beneficiaries.

>>> Formal responsibility towards CINEA:
→ The Coordinator (validation and official submission).

Important: The content and final draft must be discussed with CINEA before publication

Dedicated deliverable on implemented CET (M18) (Aug-26)

Final Publishable Report

Participation in Common LIFE Programme Activities

>>> CINEA may invite:
The Coordinator, and/or any relevant benficiary.

>>> However:

The Coordinator manages representation and coordination.

Costs are eligible only if foreseen and aligned with the Grant Agreement.

No referencia to EU Funding

Display the LIFE flag and funding statement "Co-funded by the European Union" (translated into local languages, where appropriate) + the disclaimer

Frequent mistakes - GA

Keep track of your activities – think ahead how to record activities
Monitoring and reporting of activities - breakdown your monitoring in smaller packages, if necessary

Badly documented activities

Things and people may change!

Late reporting by 1 partner may lead to late payment for everyone
Slow response

Late delivery to CINEA

Take care of your timesheets

Guidelines on communication:
https://cinea.ec.europa.eu/programmes/life/communication-and-gdpr-rules_en#ecl-inpage-1273

Identified in Annex 1 of the GA
Must be submitted to the Coordinator who will sent through SYGMA / Project Continuous Report / Deliverables

Deliverables

Continuos reporting - GA -Art. 4.1 & 4.2

Coordinator is responsable to

WP1 – Project Management

D1.1 Project Management Plan (M3)

WP2 – KPI Framework

KPI methodological framework (M6)

Dev. of KPIs related to RES generation & network integration – T2.5 (M12)

WP3 – Platform & AI Development

AI architecture design (M6)

Initial AI algorithm development (M12)

RP 1

Reports - GA

M1-M18

Mandatory LIFE Deliverables (Critical Milestone)

Sep. 2026 (M9) is the first major checkpoint with CINEA.

WP4 – Communication & Capacity Building

Communication & Dissemination Plan (M3)

Harmonised training material (M12)

WP5 – Pilot Preparation

Pilot Implementation Plan (M9)

Periodic reports usually every 12-18 months
Submission of reports 60 days maximum after end of reporting period
If everything is accepted by the Agency, pre-financing within 60 days and final payment within 90 days

WP1 – Clean Energy Transition Plans

Report on clean energy transition plans implemented at local/regional level (M18)

Updated CET plans report (M36)

WP3 – Platform & AI Consolidation

Beta version of the LEADnet platform (M18)

Final AI toolset release (M30)

WP4 – Capacity Building & Dissemination

Gamification framework for training uptake (M18)

Final Publishable Report (M34)

WP5 – Pilot Validation

Interim pilot evaluation (M24)

Final pilot evaluation report (M36)

Technical progress report

RP 2

M19-M36

Technical Progress Report (M9)
KPI Report + reporting in LIFE KPI webtool (M9)
Updated KPI Report + reporting in LIFE KPI webtool (M36)

~~1st pre-financing (30%)~~

Linked to periodic report: technical report + declaration of total EU contribution consumed (no details)
If > 70% of the previous PF have been consumed, the payment is 50% (1 additional PF) or 25+25% (2 additional PF)
The sum of pre-financing payments cannot be more than 90% of the total grant
Guidance here: https://europa.eu/!fv8qPH

Payments

~~Transfer within 30 days from the entry into force of the Agreement or 10 days before the starting date of the action (whichever is the latest)~~
~~The co-ordinator transfers the pre-financing to beneficiaries once they have signed the Accession form to the GA.~~

Additional pre-financing (PF)

Final payment

Linked to periodic report: technical report + detailed costs for each beneficiary
Balance payment (can be negative)
Guidance here: https://europa.eu/!9XFrCT