Feeding Kids For Free

Amber Williams

Spokane County Library District

awilliams@scld.org

(509) 893-8372

https://bit.ly/2A3Tt0s

Google Drive 

https://bit.ly/2QXReBu 

Presentation

Backstory

Acronym Vocabulary:

• CACFP- Child and Adult Care Food Program
  • School Year Snack
  • Federal funding
• SFSP- Summer Food Service Program
  • Summer Snack
  • Federal funding
• OSPI- Office of the Superintendent of Public Instruction 
  • Governing body
• SCLD- Spokane County Library District
• DFDO- Donated Food Distributing Organization
  • Thing I need to serve refrigerated items 
    • Maybe only applicable in Spokane County

All The Information

At the OSPI Website:  http://www.k12.wa.us/

All My Information

Google Drive folder:  https://bit.ly/2A3Tt0s

CACFP

• Library qualifies as an "At-Risk" Site
• Qualifies because of the local schools 50% or greater free or reduced lunch rate
• Calendar associated with the school year
• Reimbursement rate of $.94 per snack

SFSP

• Qualifies as a site because of the 50% or greater free or reduced lunch rate as determined by Eligibility Map
• Calendar associated with summer break
• Reimbursement rate of $.96 per snack

2018

2019

CACFP 2017-2018

SFSP 201 8

SFSP 2019

CACFP 2018-2019

CACFP 2019-2020

Who's Eligible?

What Does it Mean to qualify for Free or Reduced Meal Rates?

Qualifying: Option 1

From the OSPI Website:

Qualifying: Option 1

At http://bestpractices.nokidhungry.org/Averaged-Eligibility-Map

Qualifying: Option 1

Deer Park Library: 208 S Forest Ave, Deer Park WA

Notice the color?

Qualifying: Option 1

Medical Lake Library, 321 Herb St, Medical Lake WA

Notice the color?

Qualifying: Option 2

Looking at free and reduced lunch rates

Qualifying: Option 2

Looking at free and reduced lunch rates

Qualifying: Option 2

Looking at free and reduced lunch rates

Qualifying: Option 2

Looking at free and reduced lunch rates

Qualifying: Option 2

Looking at free and reduced lunch rates

Qualifying: Option 2

Looking at free and reduced lunch rates

Greater that 50.0% qualifies you as a site

Qualifying: Option 3

Study Month- talk to OSPI about this option

What's in a Snack?

What Makes it a Reimbursable Snack?

What Makes it a Reimbursable Snack?

Meeting the minimum nutrition qualifications:

• 2 or more items in different food groups
• More than the minimum size.

CapriSun: 

6oz

100% fruit juice

Sun Chips:

1.5 oz

Whole Grain Rich

Goldfish Are Not All Created Equally

Making a Menu: Public

Making a Menu: Staff

Making a Menu: Budget!

.89

.25

.25

.25

.17

.17

.17

.17

.36 

.25

.84

.57

.75

.40

.55

.55

.89

.47

.53 

.53 

Making a Menu: Budget!

$3.79

$4.25

This is NOT For Profit

• ​Staff time to make the Costco run
• Napkins
• Plastic spoons
• Storage tubs
• Thermometer*
• Cooler*
• Ice blankets*
• DFDO fee ($60)**

How we spend any extra money

*if you would like to serve food requiring refrigeration these are things you need

**but maybe just in Spokane County

What's it Look Like?

• Snack must be consumed on site
  • they may take one of the two items with them if it is non-perishable
• They can not share with adults
  • Food must be eaten by kids
    • If they aren't going to finish something- throw it away.
      • Yes, I know that's wasteful

The Rules for kids

What's it Look Like?

• Make sure kids are following their rules and know what they are
  • Set them up for success
  • If they don't follow the rules their snack may not count
• Make sure kids sign in
• Make sure they're taking all snack components
  • If they don't it can't be counted as reimbursable
• Don't discriminate

The Rules for staff

Justice For All

Let me reiterate, don't discriminate. Justice For All poster must be on display in a public area of your site

What's it Look Like?

The cart components:

• Tubs or cooler for each item
• Signs with the program rules
• Goody Box:
  • Unopened unwanted snack items go here, kids who want more snack can take from there.

What's it Look Like?

As long as each kid takes all the snack items it is a reimbursable snack- even if they put half or more unopened items in the Goody Box. 

Goody Box

What's it Look Like?

Using CACFP money we purchased storage tubs. All the food items take up 4 shelves. 

Storage

What's it Look Like?

• 3-4pm cart is rolled out by the counter
• kids write their first name, age and time
• they take their snack
• Some days we have a volunteer at the cart
• Some days a staff person monitors it and steps away when they need to provide other help

In action

What's it Look Like?

Daily Count Form

CACFP

SFSP

What's it Look Like?

• We have to keep ingredient lists for 7 years.
  • We have to keep all records for 7 years

Oddities of a federal program

What's it Look Like?

• CACFP- there are restrictions for sugar amounts in yogurt and cereal
  • CACFP- no more than 23g per 6oz of yogurt and 6g per dry ounce of cereal
  • SFSP- it's all good

Oddities of a federal program

What's it Look Like?

• Frozen yogurt vs. frozen yogurt
  • SFPS- you can freeze yogurt and serve it
  • CACFP- do that and it's frozen yogurt and that's a dessert and not reimbursable

Oddities of a federal program

A Look at WINS

Roles in the Organization

Sponsor Administrator: Me

Site Supervisor:  library supervisor

Must Haves

Purchaser: Amber Wright, purchasing clerk

Claim submitter: Janelle, finance & accounting manager

Menu help: Shannon, FT employee at Deer Park

Handing out snack: many, trained volunteers and staff on site

Fortunate to Have

Workload as a Sponsor Administrator

I am responsible for:

• Annual application renewals
  • Watching 2 webinars
  • Getting Fire Inspection
  • Waiver from Health Department
  • Completing WINS application
• SFSP site evaluations
  • 2-3 annually

• Readying materials for OSPI evaluations
  • If you do great you have less of these
• Annual staff training
  • Site Administrator can do this as well
• Second set of eyes for the menu

Workload as a Site Supervisor

You are responsible for:

• Day to day operation
  • Are they following the rules? 
• Giving staff and volunteers mandatory training
  • Having them sign the training document
• Sharing (or delegating this part) the tally sheet with our finance person who will make the monthly claim

What Could Possibly Go Wrong

Even Though You're Already Convinced...

Why It's Totally Worth Doing Anyways

• Kids are getting thoughtful snacks
• Petty problems with the "After school Crowd" have DRASTICALLY decreased
• We take pride in what we're doing
• Did I mention we're feeding hungry children?

When to Apply?

CACFP: you can start/submit your first application anytime during the local school year

• Renewal happens in September

SFSP: Webinars happen in April, application in May.

• Renewal happens each May

There's Lots of Help!

Both programs have dedicated staff at OSPI to assist.

• The CACFP specialist list by county is in the Google folder.

Other Options

Be a site for another sponsor!

• If your site qualifies in either way we've talked about you can be a site for another sponsor
• Most likely- your local school district

Other Options

Be a site for supper!

• Reimbursement rate of $3.31

Other Options

Who can you tell about this?

• In the Google Drive folder there's a handout for talking points about the CACFP

Questions?

Comments?

Amber Williams

Spokane County Library District

awilliams@scld.org

(509) 893-8372

https://bit.ly/2A3Tt0s

Feel Free to Contact Me.

No Really, I'm Happy to Help:

And how about that Google Drive link?

(I want the kids to have food- let me help!)