OmegaT

for translation, reconciliation and adaptation

Translation

  • Input: the source text
  • Output: the translation (or target text)

Adaptation

  • Input: both the source text and the target text.
  • Output: modified translation. Your task consists of adapting the target text to your specific requirements (regional use, etc.).

Reconciliation

  • Input: the source text and 2 translation proposals
  • Output: the reconciled translation

https://capstanlqc.github.io/omegat-guides

Is OmegaT  installed and correctly configured?

shortcuts save a lot of time

Clicking is handy but...

Ctrl+S

to save

Ctrl+C

to copy

Ctrl+V

to cut (copy and remove)

Ctrl+X

to paste

Build some muscle memory

We propose just a few shortcuts to remember:

  • Ctrl+U
  • Enter / Ctrl+Enter
  • Ctrl+L
  • Ctrl+J
  • Ctrl+Space
  • ...

Grabbing
the project

Team projects are online

The project is downloaded directly from OmegaT

OmegaT will sync translations directly with the repo

Download a team project

The local project folder

Please download the project to a dedicated folder where you only save OmegaT team/online projects, e.g. 

 

 

C:\Users\Jane\Work\pisa_2025ft_translation_LOCALE_STEP

your user folder

Download once, then re-open

You only need to download a team project once. After that, you can re-open it from the list of recent projects. 

Unpacking a project

  • Project > Unpack project from OMT file...
  • Browse to where you downloaded the package
  • Open the package

  • Interface

  • Editor

  • Panes

The user interface

Glossary

translated

active

auto-populated

untranslated

repeated

auto-pop/locked

Alternative translations

Segment properties

Matches from TMs

Editor

(none in this project)

Segment colors

Target text:

  • Pink = pretranslated
  • Orange = pretranslated and locked
  • no background color = regular translation
     

Source text:

  • Green = active
  • Blue = untranslated
  • Grey = translated

Segment properties

  • File name
  • ID (if set)
  • Duplicate status
  • Resource name
  • Notes
  • Author of the first translation
  • Date/time of the first translation
  • Author of the last edit
  • Date/time of the last edit
  • Match type

source text

target text

Match type

Duplicate status

Project Files pane

filename of each file

segment counts

progress tracking

Project Files pane

This dialog will always tell you in which file you are.

Ctrl+L

to show the list of files

Moving through the project

 

Enter

     Ctrl+Enter

Forward/backward keys:

Go-to functions / shortcuts

  • Ctrl+U
    • Go to next untranslated segment
    • When you are translating
  • Ctrl+Shift+U
    • Go to next translated segment
    • When you are reviewing (but not all is translated)
  • Ctrl+J
    • Go to a specific segment by its number
  • Ctrl+Shift+P (previous) / Ctrl+Shift+N (next)
    • Back/Forward in history
    • Very useful if you go back to where you were

If you don't remember a shortcut, you may check the Go To menu.

Ctrl+U

go to next untranslated segment

Ctrl+J

go to specific segment by number

Matches

What is a match?

Differences are conveniently shown in diff mode.

Types of matches

  • Exact match



 

 

  • Fuzzy match

Strongly agree. <segment 0009>
-------------------------------------------------
Strongly agreedisagree.
<50/50/75%>

Strongly agree. <segment 0001>
-------------------------------------------------
Strongly agree.
<100/100/100%>

  • In-context exact (ICE)

Types of match behavior

  • A reference match (of any score)
    • Must be inserted manually
  • Auto-populated match (exact)
    • It is inserted automatically when the project loads...
      • ... as long as the segment is not translated
  • An enforced match (exact)
    • It is inserted automatically when the project loads...
      • ... replacing any text in the segment. 

Automatic leverage

Manual leverage

Manual leverage

  • Some matches must be leveraged manually:
    • Exact matches: probably do not require updates
    • Fuzzy matches: probably do require updates
  • Updates:
    • Inserting full match
      + editing/overwriting
      invalid part
    • Selection of valid part
      + insertion
      + editing
    • Automatically!

Carrying over matches

A match must be selected so that it can be carried over.

  • Ctrl+# (or doble-clicking)
    • Activates the match numbered with #

An active match can be carried over to the translation by inserting it.

  • Ctrl+i (or from menus)
    • Inserts the match or the selected part
    • It can be used to replace in combination with Ctrl+A

Ctrl+i

insert match or selection
[also available upon right-clicking on the match]

selects the match by its number (1-5)
[= double-click on the match]

Ctrl+#

Tags
(placeables)

Tags: what are tags?

Click Play to see it in action.

Click <strong>Play</strong> to see it in action.

Click <g1>Play</g1> to see it in action.

Tags stand for inline codes, they are not translatable text but need to be replicated in the translation.

Paired tags generally apply some formatting to a fragment of text.

Tags: what are tags?

repeat {{number}} times

repeat <x1/> times

Standalone tags stand for some code that does not contain translatable text.

Tags: standalone vs paired

Tags need to be placed in the translation.

The auto-completer allows you to insert tags in the right position within the target text.

  • For paired tags: selected the text to be formatted
  • Press Ctrl+Space

Ctrl+Space

to launch the Auto-Completer

Ctrl+T

to insert next missing tag

Fixing tags: position

Drag & Drop:

  • Double-click to select the tag
  • Drag it to its new position
  • Drop it

or Cut & Paste:

  • Double-click to select the tag
  • Cut the tag (Ctrl+X)
  • Click on the new position
  • Paste the tag (Ctrl+V)

 Repetitions

Repetitions and auto-propagation

Email message
Subject:
Fw: Summer Streets
Dear Subscriber
... ...
Library Catalog Catálogo bibliotecario
genetically modified food
Food for the world
Subject:
biotechnology
Modern farming

files/editor

working TM

file 1

file 2

Library Catalog Catálogo bibliotecario

Tema:

Subject:

Tema:

Subject:

Auto-propagation

Email message
Subject:
Fw: Summer Streets
Dear Subscriber
... ...
Library Catalog Catálogo bibliotecario
genetically modified food
Food for the world
Subject:
biotechnology
Modern farming

files/editor

working TM

Library Catalog Catálogo bibliotecario

Tema:

Subject:

Tema:

Subject:

Tema:

Tema:

Tema:

Auto-propagation

Email message
Subject:
Fw: Summer Streets
Dear Subscriber
... ...
Library Catalog Catálogo bibliotecario
genetically modified food
Food for the world
Subject:
biotechnology
Modern farming

files/editor

working TM

Library Catalog Catálogo bibliotecario

Subject:

Tema:

Subject:

Tema:

Tema:

Tema:

Auto-propagation

Email message
Subject:
Fw: Summer Streets
Dear Subscriber
... ...
Library Catalog Catálogo bibliotecario
genetically modified food
Food for the world
Subject:
biotechnology
Modern farming

files/editor

working TM

Library Catalog Catálogo bibliotecario

Subject:

Tema:

Subject:

Context determines meaning

Tema:

Tema:

Tema:

The subject field of a book

The topic of an email

Email message
Subject:
Fw: Summer Streets
Dear Subscriber
... ...
Library Catalog Catálogo bibliotecario
genetically modified food
Food for the world
Subject:
biotechnology
Modern farming

files/editor

working TM

Library Catalog Catálogo bibliotecario

Subject:

Tema:

Subject:

Alternative translations

Tema:

Tema:

Tema:

Create alternative translation

Asunto:

Subject:

Asunto:

\}
Email message
Subject:
Fw: Summer Streets
Dear Subscriber
... ...
Library Catalog Catálogo bibliotecario
genetically modified food
Food for the world
Subject:
biotechnology
Modern farming

files/editor

working TM

Library Catalog Catálogo bibliotecario

Subject:

Tema:

Subject:

Alternative translations

Tema:

Tema:

Tema:

Create alternative translation

Asunto:

Subject:

Asunto:

prev: Email message

next: Fw: Summer Streets

\{

Alternative translations are like crossing the street.

If you proceed with caution you should be fine ;)

Create alternative translations

  1. Create alternative translation
  2. Modify the text
  3. Save (Ctrl+S)

Create alternative translation

A default translation exists.

Right click the segment and select "Create Alternative Translation"

Edit the translation, then press Ctrl+S to save.

When you save, the new alternative translation will appear in the Multiple Translation pane.

Restore default translation

An alternative translation exists.

Delete the translation, then Ctrl+S to save.

When you save, the default translation appears in the segment.

And the alternative translation disappears from the Multiple Translations pane.

Special characters

Special Characters

Special characters are any character for which your keyboard doesn't have a key, e.g.

Special Characters

You can use auto-text to insert special characters:

  • << >> → «   »
  • \times or \x → ×
  • \sub2 → o₂
  • \sup2 → o²
  • etc.

If you don't remember a shortcut, you can check the list of special characters and their shortcuts in:

  • the OmegaT preferences
  • the OmegaT guides

Ctrl+Space

to launch the Auto-Completer

  • Cursor flag
  • Bidi control characters
    • Marks
      • Can be used to change the direction/position of a single character
    • Embeddings
      • Can be used to change the direction of a whole text run
  • Script "Remove bidi marks"

  Edit > Insert Unicode Control Characters

Bidirectionality (LTR+RTL)

Search

Search is a powerful feature

The Search dialog (Ctrl+F) can help you find:

  • Find concordances in the working or reference TMs
    • (what doesn't appear in the Matches pane)
  • Find any text in reference files
    • (in any folder, not necessarily in the project)
  • Find segments with some particular property:
    • An identifier
    • Edited in a time range or by someone in particular
  • Filter by certain results:
    • Useful to focus on one particular aspect.

Search...

Ctrl+F

to launch the search dialog to  find things

QA

QA checks: last but never least

Some QA checks are automated:

  • Tags
  • Spelling mistakes
  • Adherence to glossary (terminological consistency)
  • LanguageTool issues

Some QA checks are not automated:

  • Completion
    • Statistics: zero remaining segments

All tag issues should always be fixed! (manually)

QA checks: last but never least

Preview and delivery

Previewer

  1. Project > Commit Target Files
  2. Access previewer from PISA Connect

If you find a problem in OmegaT

Please let us know at cApStAn's OmegaT Helpdesk on http://odoo.capstan.be/helpdesk

We will strive to find a solution.

(if you tell us about the issue)

https://slides.com/capstan/omegat-for-tra-rec-ada

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