Human Resource
Information System
Definition
“HRIS can be briefly defined as integrated systems used to gather, store and analyze information regarding an organization’s human resources.”
Definition
“One which is used to acquire, store, manipulate, analyze, retrieve and distribute information about an organization’s human resources.”
The Concept of Human Resource Information System
Human Resource Information System is a system designed to supply information required for effective management of an organisation.
Any organisation is managed by taking various decisions at the various level of its management hierarchy.
Computerised HRIS
A computerised HRIS is designed to monitor, control and influence the movement of people from the time they join the organisation till the time they separate from the organisation.
Computerised HRIS Sub-systems
- Recruitment Sub-system Information
- Manpower Planning Sub-system Information
- Personnel Administration Sub-system Information
- Training Sub-system Information
- Maintenance Sub-system Information
- Appraisal Sub-system Information
- Payroll Sub-system Information
- Personnel Research Sub-system Information
- Job Analysis and Design Sub-system Information
HRIS Model
Objectives of HRIS
- To make the desired information available in the right form to the right person and at the right time.
- To supply the required information at a reasonable cost.
- To use the most efficient methods of processing data.
- To provide necessary security and secrecy for important and/or confidential information.
- To keep the information up-to-date.
Data Collection
- Who should collect what data and in what form and how often?
- The nature and form of data will vary from organisation to organisation depending upon its objectives.
- After collection of data, the irrelevant data should be filtered out and the relevant data should be properly classified and tabulated so that it can be used easily when needed.
Data Management
- Processing Operations: classifying, analyzing , summarizing and editing the data.
- Storage of data: indexing, coding and filing of information.
- Retrieval of data, whenever required.
- Evaluation i.e., judging the usefulness of information in terms of its relevance and accuracy.
- Dissemination i.e., providing the required data in the right form at the right time.
Functioning of HRIS
