Productivity
tips & apps

Bring your own laptop

there'll be a lot of keyboard shortcuts

Phat Tran (updated May 2022)

slides.com/phattran/productivity

OS-wide shortcuts

cmd + ` switch between different windows of the same app
cmd + tab switch between apps
cmd + , open Settings/Preferences
cmd + space open Spotlight
cmd + w close window
cmd + shift + / help > search
cmd + control + f full screen
cmd + [/] go backward/forward
cmd + / show shortcuts

Taking screenshots

cmd + shift + 3 save screenshot to file
cmd + shift + 4 save portion of screen to file
cmd + shift + 4 then space take screenshot of a window
cmd + shift + ctrl + 4 save portion of screenshot to clipboard

Use cases

  • Quickly navigate to Slack app:
    • cmd + space > "slack" > enter
  • Need to take a selected portion of the screen:
    • cmd + shift + 4
  • Search for an action in any app:
    • cmd + shift + /

life is too short to cmd+tab twice (or thrice)

Finder shortcuts

space popup file preview
cmd + i popup info window
option + cmd + l go to to Downloads
cmd + shift + g go to a folder path
cmd + shift + d/h/f go to Desktop/Home/Recents
cmd + t tew tab
cmd + 1->4 toggle view modes

Use cases

  • Find a newly taken screenshot:
    • cmd + space > "finder" > enter
    • cmd + shift + d
  • Find a newly downloaded file:
    • cmd + space > "finder" > enter
    • cmd + opt + l
  • Change new finder default folder
    • cmd + ,
    • change "New Finder windows show"

Move and resize windows

spectacleapp.com

Use case: single-monitor

http://cdn.osxdaily.com/wp-content/uploads/2012/02/spectacle-resizes-windows-mac.jpg

Use case: multiple monitors

http://gadgetguruhd.com/wp-content/uploads/2013/12/Screen-Shot-2013-12-05-at-8.26.26-PM.png

Quick search

alfredapp.com

Use cases

  • Search google:
    • cmd + space > "something"
  • Search for directions:
    • cmd + space > "maps directions to home"
  • Search for youtube:
    • cmd + space > "youtube music"

Custom action: dictionary

cmd + space: "ox enlightenment"

Clipboard Manager

https://clipy-app.com/

Use cases:

  • You want to cmd + v but you instead, pressed cmd + c
    • cmd + shift + v
  • Copy multiple texts then paste multiple times:
    • cmd + c, cmd + c, cmd + c, ...
    • cmd + v, cmd + shift + v > arrow keys > enter
  • Get something you copied yesterday and you're lazy to search for chrome/slack/whatever history
    • cmd + shift + v > arrow keys > use your memory :P

Slack features

  • Mark as unread
  • Slackbot reminder
  • "Priority" view (Sidebar appearance)
  • Keywords mention
  • Messages theme

Use cases

  • You're on the go and received some important messages that you'll need a laptop to do further actions:
    • Tap on "..." icon > Mark unread
  • It's midnight and you need to slack someone first thing tomorrow:
    • Navigate to slackbot
    • "/remind me to slack @someone tomorrow 8AM"
  • You're an all-in-one community channel, you're only interested in certain topics:
    • Open slack
    • cmd + /
    • Put in your keywords in "My keywords" textbox

Google Calendar

cmd + /

Use cases

  • This week is gonna be a busy week:
    • "2" or "w"
  • Today is a busy day:
    • "5" or "a"
    • "1" or "d"
  • I want to know what's coming the next day:
    • "4" or "x"
  • Who's having a birthday this month:
    • "3" or "m"

Text Editing

opt + left/right beginning/end of a word
cmd + left/right beginning/end of a line
shift + opt + left/right select word
shift + click select text from-to
opt word
cmd line
shift select
fn + delete forward delete

Annotate PDF with Preview

ctrl + cmd + t add text
Tools > Annotate > Signature draw a signature using track pad
- open image with preview
- cmd a
- cmd c
- cmd v
- click on the image (no more moving dotted border)
- open pdf with preview
- cmd v		 copy an image to pdf

Chrome Tips

cmd + l focus on address bar
cmd + 1->8 open tab number 1->8
cmd + 9 open the last tab
cmd + 0 reset zoom level
pin/duplicate tab right click -> pin/duplicate tab
fn + up/down arrow page up/down
fn + left/right arrow begin/end of page
cmd + t new tab
cmd + shift + t open last closed tab
cmd + [ / ] go back/forward
cmd + shift + [ / ] previous/next tab

Mail Apps

  • Google Mail (best for 1 mailbox)
    • Unsubscribe non-relevant newletters
    • Tabs
    • Star & Labels
    • Filter
    • Snooze & Mark as Unread
    • Add-ons
  • Mac Mail app (best for multiple mailboxes)
  • Microsoft Outlook

Notion shortcuts

https://notion.so

cmd + shift + l toggle dark/light mode
cmd + shift + n new window
cmd + p quick search
cmd + 0 reset zoom level
text editing: / commands
cmd + l copy link
"Open in Notion" chrome extension open in notion desktop

May 2022 Feature Request

  • Open in desktop app (workaround: this or this)
  • Follow a collaborator cursor (like Figma)
  • Focus active file in sidebar (like VSCode)
  • Move sidebar to the right

All-in-one mail & message

meetfranz.com

Running out of storage?

omnigroup.com

Need to diff?

diffchecker.com

Thank you!

slides.com/phattran/productivity

Phat Tran

Slack

slides.com/phattran/productivity

you have a lot of

Slack messages,

you will:

  1. ignore, too many
  2. selectively read what i FEEL is important
  3. read all, all of them, identify which requires follow up
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