The Virtual Workspace: Definition & Advantages
In the past, a company was like a long corridor serving a certain number of offices, and each employee had his own. Each accumulated a multitude of documents, documents, supporting documents in paper format.
Times have changed a lot: open space, teleworking, digitization, and virtual offices have conquered our working methods and are establishing themselves in our daily lives as the new way of working for the coming decades.
This new organization developed in the early 2000s at the same time as the rise of start-ups from the United States. The virtual desktops are still relatively unknown, yet represent a growth potential important for companies.
What is Virtual Workspace?
The virtual office or workspace is an innovative and practical solution to guarantee the good management of your files while maintaining a high level of security. A virtual office is an online service allowing you to manage your business and files directly from an online dashboard.
It allows you to store data relating to the organization of your company, its communication, accounting, or collaborative files. Any user can access it securely from a computer or mobile connected to the Internet.
You work in this way thanks to the Cloud and improve your comfort at work. The virtual desktop is sometimes called DaaS (Desktop As A Service) or VDI (Virtual Desktop Infrastructure).
What are the advantages?
The virtual office presents a large number of advantages for your business such as:
A tool accessible 24/7: It is accessible at any time of the day and night, weekends and holidays included to consult your data or modify them. Above all, it allows you to create a specific working environment for the management of your company: from your computer or your smartphone.
A configurable and customizable tool: The administrator of the virtual office is free to define the access and modification rights of each file or folder according to each employee. This also allows everyone to have only the data that are strictly necessary for their work.
More security: You won’t lose any data if your computer is stolen thanks to their online storage. Faced with the proliferation of computer hacking, you will work in all serenity.
Increased flexibility: You can manage all areas of your business from your virtual office: mail management, meeting room rental, phone calls, mail management.
Many virtual workplace solutions offer support services to all their customers in order to facilitate product maintenance, updates, and to intervene without delay in case of difficulties.