2017 Accomplishments

Fire Extinguisher Inspections & 5 Year Sprinklers

MB Storm Drain Assets and PMs

1835 Owens St. Building Assets

New Building Turnover Maximo Matrix 

New Building Asset and PM Setup:

Compliance:

Asset Data Capture and Safety Project

Northern California Maximo Users Group

Thermal Imaging - Electrical Sub Panels

2017 Accomplishments

Developed and Implemented EZMax offline

3rd Wave of EZMax and Maximo Training

Maximo and EZMax Development

Asset Data Capture

Created process for monthly and annual offline routed asset inspections in EZMax and Maximo

Trained Fire and Life Safety team on how to use the new process

Created process for 6 year and 12 year bottle inspections, testing, and replacements

2017 Accomplishments

Created procedure

Set up preventive maintenance schedules in Maximo

per building

2017 Accomplishments

Added assets into Maximo

Created procedure per EHS recommendations

Created route and scheduled seasonal preventive maintenance for Grounds team.

2017 Accomplishments

Built out attributes for each asset classification

Created new building asset and preventive maintenance document of requirements

2017 Accomplishments

Contacted building contractors and CP to establish process

Identified over 200 assets in building and loaded into Maximo

Scheduled preventive maintenance

2017 Accomplishments

Asset Data Capture and Safety Plan Project

Barcodes added to confirmed assets in the field

2017 Accomplishments

Removed non-existent assets

Captured additional assets and added to system

Confirmed existing assets and added photos and specifications

Lockout/tagout created for each verified or added asset

2017 Accomplishments

Scheduled on-site four day training of field technicians

Created procedure, added to Maximo

Pilot test completed on electrical sub panels out in the field (Housing Avenues)

Scheduled PMs per building for every three years

Training materials created - Notification Video and Newsletters

Developed, tested, and implemented offline mode in EZMax

Refreshed each group on current functions and protocol in EZMax and Maximo

Trained each group on new offline and push notification functions

2017 Accomplishments

Hosted this year's conference at

Mission Bay

2017 Accomplishments

Annual Review of HVAC trouble calls for Parnassus and Mission Bay

Annual Housing Preventive Maintenance Estimate

Various Reports for PM, Work Order, and Costs Oversight for Housing

Tableau Dashboard Pilot

2017 Secondary Accomplishments

PM Labor Resource Tool

Assisted Storehouse with Maximo setup

Built interactive dashboards

for Parnassus and Mission Bay

2017 Accomplishments

Challenges and Countermeasures

Projects not completed last year: 

Mission Bay sewer maintenance, switchgear and primary switch assets, condition-based PMs

Challenges:

TIME:

• Day-to-day maintenance of EZMax and Maximo systems and devices: on-boarding assistance, training, setup of new employees , troubleshooting, detailed PM schedule maintenance and ongoing  adjustments

• Incoming flow of new project requests

PRIORITY CHANGES:

• Reordered some of our priorities as new needs revealed themselves across the year, e.g. New Building Turnover Matrix and asset classification specification development

NEW PROJECT REQUESTS:

• For 2018, we'll be implementing a formalized process to maintain visibility

Metrics Created or in Development

Summary of PM Project Commitments Completed

Committed to 7 primary projects for 2017

Customer Service & Technology Project Plan (Smartsheet)

Completed 8, significantly advanced 2

Completed multiple secondary projects

Preventive Maintenance Charter

2018 Commitments

Fire Alarm Device Testing & Annual Fire Sprinkler Head Inspections

Above Ground Storage Tank Maintenance

Mission Bay Child Care Assets and PMs

Compliance:

New Building Asset and PM Setup:

2018 Commitments

Asset Data Capture and Safety Plan Project

PM Forecast Tool - Creation and Rollout

Custodial Supervisor MaxWeb Start Center and Setup Calendar

Maximo 7.6 Upgrade

Asset Data Capture

Maximo and EZMax Development

Fire Alarm Devices and Sprinkler Heads

Asset identification and collection

2018 Commitments

Create procedures

Schedule PMs

Sprinkler head inspection PMs already in progress

Above Ground Storage Tank Inspections

Asset identification and collection

2018 Commitments

Create procedures

Schedule PMs

Mission Bay Child Care

Asset collection

2018 Commitments

Create any additional procedures, if needed

Schedule PMs

Barcoding of assets

Asset Data Capture & Safety Plan Project

Capture currently underway, organized by equipment classification.

2018 Commitments

Asset data and safety plans to be uploaded into Maximo as each classification is completed.

PM visual forecast generated for each team, currently in progress

Allows for adjustments to balance out the month-to-month workload.

PM Forecast Tool

2018 Commitments

Allows custodial leads to easily assign work, change work order statuses, and add labor hours

Custodial Supervisor MaxWeb

2018 Commitments

Real time custodial event set up calendar, direct connection from Maximo

Custodial Supervisor MaxWeb

2018 Commitments

Currently in development and scheduled to go live end of April

Training materials and schedule to be developed

Maximo 7.6

2018 Commitments