Let's Get Ready to Plan!

Covered Today

• Why we're taking this approach, again
• Tool: Ask Exercise 
• Tool: Community Conversations
• Timeline

Why?

Authority

Accountability

Authenticity

What will we do with all the info?

Strategic Plan vs.Community Impact Plan vs. Community Engagement Plan

Library!

How we will use it:

• Festivals, fairs, pop up libraries
• One on one interviews
  • Stakeholders
    • Council members, 

Let's try! 5-10 minutes with a partner.

Debrief

• What worked?
• What did we hear?
• Strategies?
• Can you think of places/events/people to use this exercise with?

Differences:

• 60-90 minutes
• 7-8 questions

Sames:

• Two rolls
  • Facilitator
  • Note taker

• Yes, happy to partner people strategically

Good Facilitator Skills

Be comfortable with silence.

Good Notetaker Skills

Let's Practice

• 2 groups
• Rotate through roles with each question (1-8)
• 45 minutes (yes, we need to move quick)

Start with 

Timer

Debrief

• What worked?
• What did we hear?
• Strategies?

• Concerns?

Right After (or asap) a discussion between facilitator and notetaker:

Where does the info go?

• SharePoint
  • Each library (will have very soon) a folder:
    • Spreadsheet to track conversations: contacted, scheduled, finished, 
    • place for notes
      • upload scanned copy if handwritten
      • upload typed copy regardless (we'd like to be able to search for words)
  • An 11th folder for District/County focus conversations

Timeline!

• 4 conversations by July 31
  • Or ASK Exercises at an event
  • 1 completed by April 30
• Stakeholder interviews with ASK
  • Community librarian and "note taker"

Bookend?

After July, 31:

• Compile information
  • Themes
  • Are there under or un-represented parts of our population?
• Plan drafted by LSM, LOM, Doug Sep-Oct
• Draft due to BoT: November
• Final to BoT: December
• January 2018- Hard work in action!

And onto our regularly scheduled meeting...

This is about relevancy and visibility in the community
(You know, the community that votes for our bonds, levies and what not)