PAST

SEPTEMBER 2012-MAY 2013

• I2NY Initiative

• Key priorities coming out of I2NY

• Discussing DPLA 

• Tremendous opportunity for LAMs

• Understanding the DPLA Structure

JULY 2013

• Inaugural meeting
• Implementation considerations

• Portal
• Staffing
• Time frame
• Stakeholder input/participation
• Financial resources
• Relationships between participants and DPLA

SEPTEMBER 2013

• METRO Board of Trustees commitment
• NY 3Rs Association commitment
• ESDN is "launched"

October-December 2013

• DPLAFest
• Recruiting 

PEOPLE-POWERED

• Project Manager
• Metadata Specialist
• Technology Specialist
• NY 3Rs Association Liaisons

PROJECT MANAGER | ROLES & Skills

• Responsible for setting team and project priorities, coordinating team communication and managing the project timeline.
• Participates in selection and implementation of project tools, technology, workflow and staffing. 
• Coordinates communication with ESDN governance, including advisory committee and working groups.
• Liaises with DPLA about ESDN data models, data exchange agreement,  technology infrastructure and outreach activities/events. 
• Performs or coordinates outward facing project communication, maintaining ESDN microsite and social media channels, and participating in other outreach activities and relevant panels and presentations.

• Communicates with other hub managers regarding systems, software, processes and priorities.
• Coordinates Partner Agreement Letters and other rights related issues.
• Needs: Strong project management, communication and collaboration skills. OAI-PMH and metadata schema awareness. Knowledge of library practices and data formats including XML, OAI-PMH, MODS, MARC and Dublin Core. 

PROJECT MANAGER | ROLES & SKILLS

METADATA SPECIALIST | ROLES & SKILLS

• Coordinates OAI-PMH harvesting and data ingest processes and workflows.
• Develops/maintains metadata crosswalks from various protocols and schemas to the ESDN data model. 
• Performs hands-on data clean-up/transformation/remediation tasks using established project tools and workflows.
• Communicates w/ metadata working group & other project partners to establish data sharing protocols, best practices, and data ingest workflows
• Needs: Demonstrated knowledge of library cataloging practices and metadata schemas, including DC, MODS, marcxml, and others; OAI-PMH and metadata schema awareness; demonstrated familiarity with ability to learn and use data transformation tools and processes to transform data. Strong communication and collaboration skills.

TECHNOLOGY SPECIALIST | ROLES & SKILLS

• Manages data normalization in chosen ingest solution system.
• Envisions and develops custom programming solutions to streamline project workflows.
• Develops custom XSLT or other scripted solutions to facilitate data ingest/transformation processes.
• Eventually works with DPLA API to repurpose ESDN data.
• Needs: Familiarity with library practices and data formats; Experience creating automated solutions for metadata transformations; Experience with standard software and web application development tools and programming languages and technologies, including XSLT, JavaScript, Python, JSON, and Ruby.

ESDN TEAM

Kerri Wilette, ESDN Manager

Chris Stanton, Metadata Specialist

John Mignault, Technology Specialist

...plus dozens of people providing in-kind support throughout the state

OVERSIGHT/INPUT

• Advisory Committee
• Metadata Working Group
• Regional Outreach Group
• Other hubs

PARTICIPANT RESPONSIBILITIES

• Manage collection development and set priorities 
  for digitization of resources.

• Secure funding for digitization of their resources.

• Digitize resources into acceptable format(s)
  following ESDN standards.

• Assure and clearly designate usage rights.

• Assure privacy and other legal considerations.

• Assign metadata according to requirements  and 
  standards established by the ESDN.

• Notify ESDN when new collections are ready
  for harvest and promotion.

NY 3Rs RESPONSIBILITIES

• Assisting members in digitizing collections.   

• Assisting members in preparing existing digital collections. 

• Developing guidelines for participation.

• Hosting workshops, webcasts, and provide one-on-one consultations for existing and potential regional partners.

PRESENT

PHASE ONE

• Hire the project team.
• Convene Advisory Committee and working groups.
• Select and implement harvesting/aggregation tools.
• Ingest content from identified Phase 1 contributors.
• Data transformations 
• Data Exchange Agreement 
• Partner agreements
• Communication & outreach

TECHNOLOGY REQUIREMENTS

• Not a portal
• Not a CMS
• Not a DAMs
• Backend aggregation via OAI=PMH
• REPOX
• Normalization

OPEN API

NY.DP.LA?

MEASURING SUCCESS

• Getting our hands dirty
• Testing processes/workflows
• Are we meeting ingest goals? 
• Premium on responsiveness/flexibility
• Building capacity in our participants
• Active contributors to the DPLA community

FUTURE

PHASE TWO: 2015-2016

• Outreach & Education
• Education & Outreach
• New participant cohort
• New Technology

PHASE THREE? 

• Single point of access for NY
• Shared documentation to support similar hubs