Preventive Maintenance

Annual Review

3/7/17

Preventive Maintenance

Preventive Maintenance Milestones 2016

2016 Accomplishments

Asset Data Capture & Safety Plan Project

Housing Assets & PM Program

Compliance - Fire Dampers

PM Labor Hours Estimate

Parnassus Sewer & Storm Drains

Preventive Maintenance Milestones 2016

• Completed asset collection against all Housing buildings

• Completed job plan and PM schedule development

• Implemented PM program across multiple teams: Housing BMWs and  superintendents, Parnassus Crafts, Parnassus and Mission Bay Campus engineers

• Approximately 3000 assets

Preventive Maintenance Milestones 2016

Parnassus Sewer System Repairs

Preventive Maintenance Milestones 2016

Parnassus Sewer System Repairs

• Identified and mapped eleven separate Parnassus sewer repair projects based on inspections completed in 2015

• Began process of repair evaluation with Capital Projects including job walk with the civil engineer to measure and map out each project

Compliance – Fire Dampers

• Fire damper assets, job plans, routes, and PM plans added and scheduled in Maximo system for all campuses

• Approximately 3900 assets, across 50 buildings

PM Labor Hours Estimate

• Estimated labor hours added to all active job plans based on historical data

• Forecast of labor requirements created for long-term preventive maintenance planning

Preventive Maintenance Milestones 2016

Asset Capture and Safety Plan Project

• Developed asset barcoding process

• Capture currently underway, organized by equipment classification

Metrics Created or in Development

•PM Completion Rate and Rate of Compliance

•Percentage of PM project commitments completed annually.

•Change of ratio of scheduled to unscheduled work over

time.  Goal is to decrease emergency unscheduled

maintenance.

Challenges & Countermeasures

Projects not completed last year: 

Mission Bay sewer and storm drain maintenance, adding fire extinguisher inspections to Maximo, Thermal Imaging

Challenges:

• TIME  spent on extensive Maximo and EZMax system administration and mass group training. This was due to the move to the new Maximo Business System, and should subside as we improve system processes and adoption become more normalized across Facilities units.

• TECHNOLOGICAL  Implementing  the EZMax Offline capability for field technician outside of wireless network access.

• NEW PROJECT REQUESTS  It would be ideal if any new project requests for our team could be funneled through Paul. He has a clear idea of our individual strengths and weaknesses and our individual workload. He would be the best person to determine who works on what, and when.

2017 Commitments

Asset Capture and Safety Plan Project

Generate Annual PM Forecast for Teams

Fixed to Float and Condition-Based PMs

Switchgear and Primary Switch Assets

Completion of Thermal Imaging, 2nd Phase of Oil Analysis

Fire Extinguisher Inspection - Maximo Migration

Mission Bay Sewer and Storm Drain Maintenance

Asset Capture & Safety Plan Project

Capture currently underway, organized by equipment classification.

Asset data and safety plans to be uploaded into Maximo as each classification is completed.

Generate Annual PM Forecast for Teams

Annual preventative maintenance forecast to be generated for each team out in field, engineers, crafts, etc.

Forecast will enable a visual overview of yearly maintenance, allowing for adjustments in the overall schedule to balance out the month-to-month workload.

This is also a prerequisite project to scoping out potential assets for floating and condition-based preventative maintenance plans.

Fixed to Float & Conditioned-Based PMs

Consult with Chiefs, ACES, superintendents and field technicians to prioritize which assets are best suited for floating and conditioned-based maintenance.

Change PM plans to floating and design condition-based maintenance plans.

Train field technicians on how to use condition-based maintenance

Reports development around floating and condition-based preventive maintenance for tracking purposes.

Switchgear & Primary Switch Assets PM Plans

Asset collection

Development of job plans

Creation of PM schedules

Completion of Thermal Imaging, 2nd Phase Oil Analysis

Thermal Imaging: Certification for field technicians pending technician "homework" completion, then PM scheduling.

Oil Analysis: Next classification of assets to be set up for oil analysis

Fire Extinguisher Inspection - Maximo Migration

Fire extinguishers, routes, and PM schedules currently loaded into Maximo.

Implementation of the EZMax offline mode

Training of and adoption by Fire Team

Mission Bay Sewer & Storm Drain Maintenance

Map out building sewer laterals and clean outs

Mark catch basins and storm drains

Add as assets to Maximo

Create job plan

Schedule PMs