Preventive Maintenance
Annual Review - 2018
Paul Landry
Bryan Garza
Xayaseth Boudsady
Roberta Kenyon
Preventive Maintenance 2018 Review
PROGRAM CHARGE To ensure that all UCSF assets under the charge of Facilities Services are aligned with industry-standard best maintenance practices in order to comply with code requirements, prevent emergency repairs due to equipment failure, and increase the lifetime of the assets.
PROGRAM SCOPE Development of new high-value preventive maintenance programs and performance of ongoing evaluation of the existing preventive maintenance system for the UCSF Campus.
Fire Extinguishers
&
5 Year Fire Sprinkler
Mission Bay
Storm Drains
Asset
Data Capture
& Safety
Plan
1835 Owens St.
Building Assets
New Building
Turnover Matrix
2017 Milestones
Thermal Imaging -
ESP
Maximo Users Group
Governance
Documents &
Records
Customer
Requirments
Resources
Financials
Program
Performance
Management
Annual Preventive Maintenance Plan Review with Chiefs, Superintendents, Matt Smyth and Paul Landry.
See current list of documents and records in Charter.
Ongoing Daily/Weekly/Monthly/Annual meetings with stakeholders.
We may want to bring in contracted assistance for projects in the future, but want to work out job duties and details before making any requests.
Overhead for 3 analysts, 1 temp admin assist . EZmax: $60K
Maximo: $120K, Consultant: $50K
Maximo 7.6 Upgrade: $50K
PM completion and compliance, PM project completion
Program Measure
-
Projects not completed last year
-
Time constraints
-
Shifting priorities due to University needs
Accomplishments
Challenges & Countermeasures
Program Requests
-
Request $50,000 for outside consultation for special projects, such as materials and storehouse integration.
-
Budget for 2nd round of Thermal Imaging Training, Maximo Certification, and Asset Management Certification
-
Fire Extinguisher Inspections and 5 Year Sprinkler PMs
-
MB Storm Drains
-
1835 Owens St. (MB Medical Center Parking)
-
Asset Data Capture and LOTO
-
Thermal Imaging - Electrical Sub Panels
NorCal FMMug
3rd Wave Training
2017 Accomplishments
Fire Extinguisher Inspections
Created Inspection Process - Offline
Trained Fire and Life Safety team
Created process for 6 year and 12 year bottle inspections, testing, and replacements
2017 Accomplishments
Created procedure
Set up preventive maintenance schedules in Maximo
per building
5 Year Sprinkler System Inspections and Testing
2017 Accomplishments
Mission Bay Storm Drains
Added assets into Maximo
Created procedure per EHS recommendations
Created route and scheduled seasonal preventive maintenance for Grounds team.
2017 Accomplishments
Built out attributes for each asset classification
Created document of requirements for building
turnover
New Building Maximo Matrix
2017 Accomplishments
Contacted building contractors and CP to establish process
Identified over 200 assets
Scheduled preventive maintenance
MB Medical Center Parking
2017 Accomplishments
Asset Data Capture and Safety Plan Project
Barcodes
2017 Accomplishments
3 year program, currently in 2nd year, 30% complete
Confirm and capture assets
Add photos and specifications
Lockout/tagout
Thermal Imaging - Electrical Sub Panels
2017 Accomplishments
Training scheduled
Procedure created
Pilot completed
PMs scheduled, 3 year, per building
3rd Wave Training
Training materials - Notification Video and Newsletters
Developed offline mode in EZMax
Refreshed each group on current and new functions and protocol
2017 Accomplishments
Hosted this year's conference at
Mission Bay
Northern California Maximo Users Group
2017 Accomplishments
HVAC trouble call dashboard - annual review
Annual Housing Preventive Maintenance Estimate
Various Reports for PM, Work Order, and Costs Oversight for Housing
Tableau Dashboard Pilot
2017 Secondary Accomplishments
PM Labor Resource Tool
Assisted Storehouse with Maximo setup
Temperature Issue Tracking Report
2017 Accomplishments
Challenges and Countermeasures
Deferred Projects
Mission Bay sewer maintenance
Switchgear and primary switch assets
Condition-based PMs
Challenges
TIME:
Day-to-day technical maintenance
Training, setup of new employees
Troubleshooting
Detailed PM schedule maintenance
Incoming flow of new project requests
PRIORITY CHANGES:
Reordered priorities as new needs revealed themselves across the year, e.g. New Building Turnover Matrix, asset classification specification development.
NEW PROJECT REQUESTS:
For 2018, we'll be implementing a formalized process to help maintain customer visibility.
Countermeasures
Summary of PM Project Commitments Completed
Committed to 7 primary projects for 2017
Completed 8, significantly advanced 2
Completed multiple secondary projects
Preventive Maintenance Metrics
Fire Alarm Devices and Sprinkler Heads
Asset identification
2018 Commitments
Create procedures
Schedule PMs
Sprinkler head inspection PMs already in progress
Above Ground Storage Tank Inspections
Asset identification and collection
2018 Commitments
Create procedures
Schedule PMs
Meet with certified engineers and EHS
Mission Bay Child Care
Asset collection
2018 Commitments
Create any additional procedures, if needed
Schedule PMs
Barcoding of assets
Asset Data Capture & Safety Plan Project
Capture currently underway
2018 Commitments
Asset data and safety plans to be uploaded into Maximo as each classification is completed.
PM visual forecast generated for each team
Enables long term planning to balance workload
PM Forecast Tool
2018 Commitments
Allows custodial leads to easily assign work, change work order statuses, and add labor hours
Custodial Supervisor MaxWeb
2018 Commitments
Real time custodial event set up calendar, direct connection from Maximo
Custodial Supervisor MaxWeb
2018 Commitments
Currently in development and scheduled to go live end of April
Primary focus starting 3/1/18
Maximo 7.6
2018 Commitments
Preventive Maintenance Charter
Preventive Maintenance Annual Review 2018
By robbiekenyon
Preventive Maintenance Annual Review 2018
Center of Excellence for UCSF, Campus Life Services: Facilities Services, Preventative Maintenance Program
