ERP/ARP

Academic Resource Planning

Domain of ARP

Domain of ARP

• Academics
• Administration(HR)
• Store & Purchase
• Finance & Accounts
• KOHA Integration with ARP

Academics

Academics

• Student life cycle
• Faculty management
• Hostel & related resources management
• Exam management
• Training & Placement

Student life cycle

Student life cycle

• UG/PG/Ph.D. registration process in the ARP
• MIS database creation
• Hostels allocation (as per process)
• Student LDAP account (based on roll number)
• Batch division
• Login dashboard of student
• Certificate request (through approval)
• Exam schedule and admit card printout after no due process
• Sports item issue process
• Assignment details and submission deadline
• Upload of achievement and extracurricular activities
• Feedback forms

Faculty Management

• Time Table Creation for all the departments
• Lesson plan upload on the ARP
• Attendance process through the check-in process
• Assignments:
  • Physical
  • digital
  • sheets
  • Models
• Assessment:
  • Continuous/progresive
  • End semester
  • VIVA
• Leaves request
• Filed trip/Tour details to upload

• Details of paper presentation
• Conferences/Seminar/Workshop details to upload in the ARP
•  

Hostels management

• Hostels room allocation based on random JEE rank distribution.
• Mess fee details on the student dashboard
• Mess fine/dues/ management
• Hostel in/out process biometric integration
• Mess no due process by Hostel Warden
• Record of any kind of unauthorized activity through Dean SA.
•  

Exam Management

• Exam Schedule prepared by the Academic department
• Exam room management
• Admit card distribution
• No due of exam based on 13 parameters.
• Faculty has to upload all the marks of students
• Based on the marks provided by faculty, Exam department process the tabulation sheet
• Supplementary exams
• Result preparation

Training & Placement

• Orientation session for training
• Company DB shared with students
• Selection of companies by students
• Training manual shared with students
• Joining report and company details provided by the students

Training completion process

• Submission of certificate in hard copy
  • Completion certi
  • Evaluation certi
  • Training report
  • Portfolio
  • Weekly, monthly and hourly report
• All these records updated in ARP
• Marks of internal & external by faculty

Placement Process

• Students complete  report (as in ARP)
  • Their achievements
  • Marks UG/PG
• Companies requirement capture through Google form
• Requirement shared to students through ARP
• The response of the Students and their CV uploaded on the ARP
• Details of students provided to the Companies
• Interview process
• Final result
• All record to be maintained in the ARP

Administration

Recruitment Process

• Academic/Non-Academic online applications
• Joining Process and MIS creation
• The registration process in the ARP
• LDAP creation to use Institute resources
• All type of leave management
• NOC details
• No due process

Staff / Faculty attendance through Biometric

Store & Purchase

Indent Process

• Indent request from Department head
• Verify the availability stock
• Purchase process
  • Following GFR
  • GeM
  • LPC
  • LTE
  • Tender process

Stock Management

• Received to update in the ARP
• Quality acceptance of good by the indentor
• Distribution of goods after the barcode
• Old inventory maintenance
  • S&P has to provide the stock data in CSV
  • After uploading of stock, barcode can be created

Finance & Accounts

Student fee collection

• Student fee record in his dashboard
• Fee submission slip available on ARP
• Cash/online payment made to the bank
• Accounts verify the fee details from bank record
• Fee details updated in the ARP
• All fee record shared with Academics department

Budget

• Annual budget shared with all department
• Expensive and other financial entries
• Salary payment based on the Biometric attendance

KOHA

KOHA  Intregation

• Record of student shared with KOHA
• Library fine
• Library book issue details

Other activites

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