Getting to Know
Your
Institutional Repository
Julie D. Shedd
Digital Initiatives Librarian, Mississippi State University
http://slides.com/julieshedd/ir
Follow along on a mobile device: http://slides.com/julieshedd/ir/live
Contents
What is an IR?
What will our IR be like?
What can I deposit?
How do I submit?
Who should I contact with questions?
What is an institutional repository?
Image by Megan Bean - http://www.msstate.edu/state-spotlight/2014/10/fall-break/
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
One repository for all the scholarly output and history of the University, located at the University’s core
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
Online, web-based, and search-engine-indexed; perfect for archiving born-digital materials
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
A place to share the results of your work and the research that led up to it, and to keep it available in perpetuity
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
We actively seek materials from the University community, including items that the leap to born-digital previously made difficult to collect
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
A simple content structure and descriptive metadata makes it easy to find materials
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
The IR keeps research products and data safe and usable to future researchers
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
Materials housed in an IR can be made openly and freely available to anyone with Internet access
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
The IR houses faculty publications, conference posters, organizational records, datasets, images, video, and more
A central digital archive
for collecting, organizing, preserving, and disseminating
organizational history, intellectual and scholarly creations and research data
from an institution
In this case - Mississippi State University!
- Conserves and preserves MSU's history
- Openly disseminates research and data
- Showcases MSU's research output and accomplishments
- Enhances MSU's visibility and reputation
- Supports classroom teaching
- Helps recruit the best faculty and students
- Encourages serendipitous discovery and collaboration
- Fuels multidisciplinary awareness
MSU's Institutional Repository
- Powered by DSpace ( http://www.dspace.org), a free, open source repository application used by over 1000 organizations worldwide
- Captures, stores, indexes, distributes, and preserves material in any digital format
- Handles text, images, video, and data sets in any open, non-proprietary format (others are available)
- Contents are accessible through Google and other search engines
Access
To read and download items -
- No additional steps needed!
To set up or edit your profile, set up email alerts, and submit -
- Log in with your NetID and NetPassword
What can I submit?
Image by Megan Bean - https://www.msstate.edu/state-spotlight/2014/12/grading-biochem-projects/
Work you produce
as a student or employee
of Mississippi State University
to which you own the rights
Journal articles, pre- and post-print
Open-access books and book chapters
Conference proceedings
Research reports
Working papers
Technical reports
Data sets (post-scrubbing)
College and departmental newsletters
Faculty Senate documents
University committee minutes and reports
Course catalogs
Graduate bulletins
Student handbooks
Student research
Event photos and programs
Musical and theatrical performances
Posters and presentation slides
And more!
Your Files
Supported formats
Public and open formats that can be used in the future through migration or emulation.
.pdf, .zip, .html, .jpg, .rtf, .xml, .latex
Known Formats
Not public and open, but so widely used that they will almost certainly be used in future.
.psd, .ppt, .doc, .mov
Unsupported Formats
File types that we cannot commit to converting to a usable form in the future.
.wps, .sxc, .exe*
Recommended file size: 2gb per file
How do I submit?
Image by Megan Bean - http://www.msstate.edu/state-spotlight/2015/11/lighting-sky/
For single items:
- Log in to register your account
- Click "Submissions"
- Click "Start a New Submission"
- Select the "New Submissions" collection
- Describe your item
- Upload your files
- Agree to our license
- Save submission and return later, or submit immediately
Possible Submission Issues
Terms Of Use
- You retain all rights to your work
- You must own the rights in the first place
- You must own the rights in the first place
- You grant us the right to distribute it (via the IR) and to modify the filetype (if necessary to preserve the item)
That's it!
Who can I contact with questions?
Image by Raeley Stevens - http://www.msstate.edu/state-spotlight/2015/05/we-mean-community/
For technical questions
or submission issues:
Julie D. Shedd, Digital Initiatives Librarian
Institutional Repository Committee
Mission:
To collect, preserve, and share Mississippi State University’s organizational and intellectual history in an online open repository and to facilitate and encourage open and fair access to the University’s scholarly research and data accomplishments
Thank you!
Mississippi State University formally reiterates and reaffirms its commitment to the principles of equal opportunity, affirmative action and diversity. Discrimination based upon race, color, religion, sex, national origin, age, or veteran's status is a violation of federal and state law and MSU policy and will not be tolerated. Discrimination based upon sexual orientation or group affiliation is a violation of MSU policy and will not be tolerated. This nondiscrimination policy applies to all programs administered by the University. However, this policy should not be construed to infringe upon the free exchange of ideas essential to the academic environment.
Getting to Know Your Institutional Repository
By Julie Shedd
