MAPC PRO
Metropolitan Area Planning Council is a regional planning agency promoting smart growth and regional collaboration for the Metro Boston area.
Let's Buy Something!
OK
Count of Purchases
- Average time to completion 4 business days
Time to Completion of Purchases
- 59% are completed by the next day
- Only two outlines that took over a month
- Over $1.6 mill approved to spend
- 298 approvals completed since April (~5 months)
- Average approval is for $5,600, Median $579
What Have We Bought?
Types of Purchases
Professional Services: (106) 36%
IT Purchases: (84) 28%
Membership / Subscriptions: (21) 7%
Admin: (32) 11%
Performance of The Medfield Anthology,
LED Streetlight Grant Disbursement,
TA for local policy work on Sugar Sweetened Beverages
Microsoft Teams Phone Conferencing. Slack subscription, AWS Hosting, Adobe Creative Cloud license
Rent, Earthworm paper recycling, UPS
Boston Globe, LinkedIn, InstaTrac
Examples:
Examples:
Examples:
Examples:
Let's Review
The Process Together
LEt's Choose aN
Over $1,500 Training
Choose Your Form
Fill and Submit
Formal Quote
You may just have an email or note to attach
Signing Submission
Links Sent by Email
Short Tangent About Outlook
Open Email, Click Link
Purchase Oder Over $1,500
Link Let's you Sign form webpage
However Does your Inbox Fill Up Quickly?
Would Suggest CrEATING
Outlook Rules and Folders
More Info on setting up Outlook rules on MAPC Remote Access
Now, Where Do They Go?
As requester you will also receive a copy of submission by email
ok Now Know You
Can Buy
Whats next?...
We Had the Training
Now need to pay for training
Fill Out a Request to Pay form
Fill Out a Request to Pay form
Short approval, just manager.
Similar to initialing PO in past
When complete where does it land?
We can use SEAMLess DocS
For other things as well
See @jgee medium post about Boston
Approval Then Purchase
SEAMLess DocS Is Tool in Our Toolbox
Please Contribute email, slack
Take Aways
deck
By MAPC
