We provide outsourced company secretarial services support to a variety of company structures.

We offer a variety of services and plans tailored to business needs of any kind and of any size.

Our Support

Director Appointments / Resignations

• Appointment – all documentation around director appointment including consent to act, ASIC update, deed of indemnity
• Director induction pack preparation
• Resignation – Resignation letter, ASIC update

Our main areas of expertise include:

ASX / Corporate Governance

• Lodgement and monitoring of necessary market announcements
• ASX compliance and advice including continuous disclosure, listing rules, governance principles, and corporate action management
• Providing corporate governance advice and assistance including charters, policies, and the corporate governance statement

Board Meetings

• Attendance and minuting of board and committee meetings
• Annual Board Calendar preparation and management
• Meeting preparation in consultation with the client, inclusive of board paper compilation
• Maintenance of minutes’ registers

General Meeting

• Drafting of Notice of Meeting, Explanatory Notes and Proxy Form, including resolutions and exclusions
• Monitoring and reporting of proxy results, and liaising with share registry
• Attendance and minuting of meeting
• Board resolutions around convening of AGM and approval of documentation

Share Capital

• Maintenance of shareholder register
• Option / Share Plan administration

ASIC

• Appointment as ASIC registered agent
• Preparation, review of company annual review
• Preparation and lodgement of other ASIC forms as required
• Maintenance of statutory corporate registers, including company changes
• Harmonising of annual review dates of the group (when required)

IP for Governance

In light of the increased focus on good intellectual property (IP) governance, we believe that IP should be a key area for organisations to consider and be standing agenda item on the board’s agenda. At Company Secretary Australia we can provide consultancy services in conjunction with a board and the Company’s management team for the creation of governance IP.

• Review and audit the current framework and documentation in place to ensure all compliance obligations are being met
• Create templates for Board and Annual General Meetings

Other

• Capital Raisings – placements, entitlement issues
• Capital Restructures – share buy-backs, consolidations

Website: companysecretaryaustralia.com.au

Email: admin@companysecretaryaustralia.com.au

Phone: +61 418 628 603